OVERALL RESPONSIBILITY

The Accounts Payable and Tuition Specialist provides support and assistance with the accounts payable and tuition needs at the Seton Collaborative and/or Diocese of Bridgeport schools, parishes, and other entities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepares vendor checks including coding and payments of approved invoices using Quickbooks.
• Runs reports utilizing various systems upon request.
• Performs month-end bank, credit card and other reconciliations.
• Processes 1099 forms each year.
• Maintains schools’ tuition collection system using both QuickBooks and the tuition management program (FACTS) to bill families and record receipt of payments.
• Maintains tuition and fee schedules.
• Maintains tuition collection policies, procedures and all verbal/written communications.
• Coordinates the registration process for new and existing students.
• Prepares bank deposits and transmits to the bank (in person or remotely) for all tuition revenue and additional monies received (fundraising, trips, etc.).
• Records all school receipts including the school auxiliary accounts into QuickBooks.
• Runs reports utilizing various systems upon request.
• Organizes and maintains financial and other records.
• Maintains approved vendor files.
• Assists with special projects.
• Ensures all work is completed in compliance with Seton Collaborative policies and procedures.
• Keeps manager informed with status of work and any issues needing escalation.
• Works independently and as a member of a team.
• Serves as back-up to Accounts Receivable and Payroll Specialist, including understanding of process and required actions
• Other duties as assigned.

EDUCATION/QUALIFICATIONS/SKILLS

• Associates Degree in business or other related-discipline, or equivalent experience; Bachelor’s Degree preferred.
• Three to six years prior related experience including experience with Quickbooks, accounts payable and payroll.
• Collaborative and cooperative in all interactions; service focused.
• Must be willing to travel within the Diocese of Bridgeport (Fairfield County), have a valid drivers’ license and have available transportation.
• Strong computer skills in MS Office, Word, PowerPoint, Excel.
• Strong knowledge and skills in Quickbooks and payroll software; Paycor experience preferred.
• Prior experience in data management systems preferred.
• Ability to maintain a high level of discretion and handle details of confidential nature.
• Ability to complete work in a timely, accurate and thorough manner requiring minimal oversight.
• Ability to efficiently organize work, work under pressure and effectively manage multiple priorities.
• Excellent writing, proofing and editing skills.
• Solid problem solving and time management skills
• Excellent communications skills by phone and in person.
• Strong interpersonal skills including the ability to interact and collaborate with diverse groups of people.
• Conscientious and highly organized with sharp attention to detail.
• A strong work ethic and desire to exceed expectations.
• Ability to work required schedule.
• Active member of a parish/faith community in good standing with the Church preferred.