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Accounts Payable and Tuition Specialist

Diocese of Bridgeport


The Accounts Payable and Tuition Specialist provides support and assistance with the accounts payable and tuition needs at the Seton Collaborative and/or Diocese of Bridgeport schools, parishes, and other entities.


  • Prepares vendor checks including coding and payments of approved invoices using Quickbooks.
  • Runs reports utilizing various systems upon request.
  • Performs month-end bank, credit card and other reconciliations.
  • Processes 1099 forms each year.
  • Maintains schools’ tuition collection system using both QuickBooks and the tuition management program (FACTS) to bill families and record receipt of payments.
  • Maintains tuition and fee schedules.
  • Maintains tuition collection policies, procedures and all verbal/written communications.
  • Coordinates the registration process for new and existing students.
  • Prepares bank deposits and transmits to the bank (in person or remotely) for all tuition revenue and additional monies received (fundraising, trips, etc.).
  • Records all school receipts including the school auxiliary accounts into QuickBooks.
  • Runs reports utilizing various systems upon request.
  • Organizes and maintains financial and other records.
  • Maintains approved vendor files.
  • Assists with special projects.
  • Ensures all work is completed in compliance with Seton Collaborative policies and procedures.
  • Keeps manager informed with status of work and any issues needing escalation.
  • Works independently and as a member of a team.
  • Serves as back-up to Accounts Receivable and Payroll Specialist, including understanding of process and required actions
  • Other duties as assigned.


  • Associates Degree in business or other related-discipline, or equivalent experience; Bachelor’s Degree preferred.
  • Three to six years prior related experience including experience with Quickbooks, accounts payable and payroll.
  • Collaborative and cooperative in all interactions; service focused.
  • Must be willing to travel within the Diocese of Bridgeport (Fairfield County), have a valid drivers’ license and have available transportation.
  • Strong computer skills in MS Office, Word, PowerPoint, Excel.
  • Strong knowledge and skills in Quickbooks and payroll software; Paycor experience preferred.
  • Prior experience in data management systems preferred.
  • Ability to maintain a high level of discretion and handle details of confidential nature.
  • Ability to complete work in a timely, accurate and thorough manner requiring minimal oversight.
  • Ability to efficiently organize work, work under pressure and effectively manage multiple priorities.
  • Excellent writing, proofing and editing skills.
  • Solid problem solving and time management skills
  • Excellent communications skills by phone and in person.
  • Strong interpersonal skills including the ability to interact and collaborate with diverse groups of people.
  • Conscientious and highly organized with sharp attention to detail.
  • A strong work ethic and desire to exceed expectations.
  • Ability to work required schedule.
  • Active member of a parish/faith community in good standing with the Church preferred.

To apply for this job email your details to Noah.Langer@setoncollaborative.org