< Back to Employment Home

Accounts Receivable and Payroll Specialist

OVERALL RESPONSIBILITIY

The Accounts Receivable and Payroll Specialist provides accounts receivable and payroll services and assistance to the Seton Collaborative, school(s) and other entities as assigned.  Additionally, s/he provides administrative support to the Seton Collaborative.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

  • Prepares, verifies and transmits biweekly payroll using the Diocesan payroll vendor.
  • Creates invoices and tracks Accounts Receivable within Quickbooks for the Seton Collaborative and other entities as assigned.
  • Prepares bank deposits and transmits to the bank via appropriate processes (in person, remote, etc.).
  • Coordinates with Diocesan Human Resources and Human Resources for Schools.
  • Runs reports utilizing various systems upon request.
  • Performs month end bank and other reconciliations.
  • Audits, organizes and maintains financial and other records.
  • Provides administrative support to all Seton staff (as directed by the Executive Director and Senior Operations Manager), including but not limited to writing and creating correspondence and presentations, arranging meetings, maintaining calendars, scanning/copying/faxing documents, responding to inquiries in-person, over the phone and via email, maintains filing system, orders supplies, and opens and distributes mail.
  • Assists with special projects.
  • Responds efficiently and professionally to routine inquiries.
  • Ensures all work is completed in compliance with Seton Collaborative policies and procedures.
  • Keeps manager informed with status of work and any issues needing escalation.
  • Works independently and as a member of a team.
  • Serves as back-up to Accounts Payable and Tuition Specialist, including understanding of process and required actions
  • Other duties as assigned.

REQUIRED EXPERIENCE, EDUCATION AND QUALIFICATIONS

  • Associates Degree in business or other related-discipline, or equivalent experience; Bachelor’s Degree in business or other related-discipline preferred.
  • Four to seven years prior related experience including experience with Quickbooks and accounts receivable.
  • Collaborative and cooperative in all interactions; service focused.
  • Must be willing to travel within the Diocese of Bridgeport (Fairfield County), have a valid drivers’ license and have available transportation.
  • Strong computer skills in MS Office, Word, PowerPoint, Excel.
  • Strong knowledge and skills in Quickbooks.
  • Prior experience in data management systems preferred.
  • Ability to maintain a high level of discretion and handle details of confidential nature.
  • Ability to complete work in a timely, accurate and thorough manner requiring minimal oversight.
  • Ability to efficiently organize work, work under pressure and effectively manage multiple priorities.
  • Excellent writing, proofing and editing skills.
  • Solid problem solving and time management skills      Excellent communications skills by phone and in person.
  • Strong interpersonal skills including the ability to interact and collaborate with diverse groups of people.
  • Conscientious and highly organized with sharp attention to detail.
  • A strong work ethic and desire to exceed expectations.
  • Ability to work required schedule.
  • Active member of a parish/faith community in good standing with the Church preferred.

To apply for this job email your details to Noah.Langer@setoncollaborative.org